1. All organized clubs or groups must be approved by the Board of Directors.

2. All organized clubs or groups must have a written statement of purpose/operation showing a need for such a club and must have a Chairperson/President. This must be submitted to the Board of Directors as part of the approval process.

3. All members of established clubs/groups must be Owners/Occupants in good standing of Avenbury Lakes.

4. Organized clubs/groups may develop and have their own treasury and separate account. However, Z5 & 6 below applies.

5. If an activity, event or trip is sponsored by the club/group and is open to all Owners/Occupants and other invited guests, any money that is collected must be turned into the Lodge Administrator for deposit. (See Z6 below)

6. An Accountability Report, available from the Lodge Administrator, must be turned in by the Chairperson to the Lodge Administrator within 10 days of the completion of the event.

7. Each event, activity or trip must follow authorized guidelines and be approved by the Board of Directors.

8. All events, activities or trips must be cleared through the Social and Recreation Committee and scheduled with the Lodge Administrator if sponsored by or using the Avenbury Lakes facilities.

9. Use of the Avenbury facilities, if formally approved, is exempt from rental fees as long as the event is for club members only or club members along with other Avenbury Lakes residents.

• All non-mailed notices and the Breeze newsletter may only be placed in a current club member’s/residents “newspaper holder” (not in US mailbox per Post Office ruling). All Association notices and mailings to residents must have prior approval of the Board of Directors.

• A roster of all organized club/group members and officers must be submitted to the Lodge Administrator before January 1^st and July 1^st of each year.

Operational Procedures for Organized Clubs or Groups: Originally Adopted 9/26/04, Revised 1/19/06, 4/10/2014, 3/10/2016, 4/4/18.